Microsoft Visio software falls under the category of Microsoft office products. The software performs different functions. Some of the functions include drawing various types of diagrams such as organization charts, flow charts, flow diagrams and 3D maps. The application was first created in 1992, developed by Shapeware Corporation. It was purchased by Microsoft in the year 2000. The software is available in two editions i.e.

  • Microsoft Visio standard: Simplifies complicated data through straightforward diagrams. It includes basic flowcharts and expensive multi-purpose diagrams.
  • Microsoft Visio professional: Includes all functions provided by the standard version. The major difference is that it comes with additional features such as updated shapes, templates and different styles.

Main features of the software

  • Ability to link diagrams to ever changing data. This makes it easy for users to understand complex information.
  • Various tools that allow one to effortlessly cooperate as a team on diagrams. The tools aid in simplifying team work by allowing people to view reviewer’s comments. They also allow sharing of diagrams with other members.
  • Themes that can be easily applied to create modern diagrams.
  • Business processes and brainstorming diagrams.
  • DWG files that can be easily imported into the software.
  • Variety of shape effects alternatives and customization options such as shadow, bevel and glow.

What are the system requirements for installation?

To successfully install the software without experiencing complications, the following requirements should be met.

  • A computer with a processor of 1 Gigahertz (GHZ) and above. The processor can be either x86-bit or x64-bit with a SSE2 manual.
  • At least 2 GB RAM.
  • 0 GB hard disk space or more.
  • Screen resolution of 1280X800.
  • DirectX 10 graphics card.
  • An operating system e.g. Windows 10, Windows 8.1, Windows 7 etc. For maximum efficiency one should consider using the latest version of any operating system.
  • Compatible browsers which include internet explorer, Microsoft edge, chrome, Mozilla Firefox or nightly.

Where can I access this software?

Just like all Microsoft office products, the software is not available for free in the long run. It has a 30 day trial period. When the 30 day period elapses, one is required to purchase a license/ product key. The standard edition version goes for around 300USD while the professional version costs 590USD.  This can prove to be quite expensive for most users. The preference for most users is to download the software from trusted sources online. This is a way cheaper option as compared to buying the original product. The only thing required is a stable ISP (internet service provider). Let us look at the various ways one can activate the software without using the product key.


KMS activation method:

KMS is short for key management service. It involves the following steps:

  1. Configuring your machine to locate a local KMS activation server.
  2. Once the server is found, the software installed is then activated for a time period of 180 days.
  3. The software then attempts to reconnect to the KMS activation server. It usually occurs once a week. If the connection proves to be successful the timer is then reset to 180 days again.

NB: Always make sure that your software accesses a KMS server before the 180 days expire. Failure to do so initiates the 30 day trial period again. A warning sign is then displayed on your screen.

  • Find genuine product keys online. Sites such as offer product keys. The product keys are accessible to anyone who has stable internet. Beware that most of the keys provided will not work. Chances that someone else has already used the product keys provided are high.
  • Renew the software manually. It involves a series of steps illustrated below:
  1. First copy the KMS code provided in the following link. The code should be copied into a new text document. Do not forget to copy the right code for your product.
  2. Paste the code into the new text document. Once the code is pasted, save the document as a batch file with a cmd extension e.g. “view.cmd.”
  • Open the batch file and run it as an administrator.
  1. You can now go and confirm whether your activation has been validated. Your status should inform you that your product is activated.

NB: the license provided by KMS usually expires after 180 days. However, one can always renew your software manually. This can be achieved by running the cmd file anytime.

Advantages of installing the software 

  • Easy non-rigid interface that users can use. The interface is also flexible and intuitive in nature.
  • Has a general drawing tool(s) that can provide any special functions users may have or want.
  • Also, One can easily locate and access the features and tools needed hastily.
  • Automated drawing features help in creating and modifying diagrams much faster as compared to other applications. Some of the features include new and improved tools that aid in lessening the work load.
  • Helps in simplifying diagrams by organizing shapes that are related visually and logically.
  • Gives your diagrams a more professional and appealing look.
  • Moreover, Connects dynamic visuals and shapes to real-time data.
  • Increases connectivity amongst users. This is made possible by sharing interactive and refreshable information through the browser.
  • Diagram validation process ensures that diagrams are more accurate and consistent.

Disadvantages of installing the software

  • Time consuming in nature. Users have to spend a lot of time learning how to use the software properly. Understanding how the symbols are applied can also prove to be quite difficult.

Why you should consider installing Microsoft Visio

As you can see, the software is an invaluable asset for documenting an entire computer network. The application is one of the best software’s you can use for designing diagrams. It can prove to be very resourceful when documenting an organization’s needs. Automated diagrams and flow charts make it easier for users to access data and analyze it effectively. So what are you waiting for? Download and install the application for free and enjoy the various benefits on offer.





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